Mailing Lists

Mailing List options can be accessed from the Options menu.

Mailing Lists are a feature whereby lots of users are attached to a 'list' which has its own email address. When mail is sent to the list address, the mail is redistributed automatically by CMail Server to all of the users on the list. Mailing lists can be used for the broadcast of information to subscribed users - such as a product release or for email discussion of a given topic.

Creating a Mailing List:

  1. To create a new mailing list, click the Add button from the Mailing List Management menu to open the Add/Amend mailing list.

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  1. Enter a name for the new list in the List name field - e.g. announce.
  2. Enter an email address in the Email address to add to list field and click the Add button. The address you entered will appear in the list directly above. Repeat this step until you have added all of the desired email addresses. To remove a recipient, highlight the desired address and press Delete.
  3. Click Save to effect any changes and exit to the Mailing List Management Menu.
  4. The new list will appear directly below the 'Allusers' list already present on the Mailing List Management Menu.
  5. Click OK to exit the Mailing List Management Menu.

Deleting a Mailing List

  1. Highlight the mailing list you wish to delete in the list in the Mailing List Management Menu.
  2. Press the Delete Button to remove the list.
  3. Click OK to exit the Mailing List Management Menu.

Automatic Subscription & Unsubscription

To let non-CMail and external users subscribe to your mailing lists automatically:

  1. Highlight your mailing list in the Mailing List Management Menu and click Edit.
  2. check the Allow users to automatically subscribe to your mailing lists checkbox.
  3. External users can now send an email to subscribe-listname@yourdomain.co.uk and be automatically added to your mailing list without you having to add their address manually.
  4. Users can automatically unsubscribe from your list by emailing unsubscribe-listname@yourdomain.co.uk

When a user subscribes to and unsubscribe from a mailing list, they are sent an default acknowledgement message by CMail Server. To customise these messages:

  1. Highlight your mailing list in the Mailing List Management Menu and click Edit.
  2. Click the Subscribe Button.
  3. Enter a message that new recipients to your mailing list will receive.
  4. Click File > Save and then close the text editor.
  5. Repeat this process pressing the Unsubscribe button to customise the unsubscribe mailing list.

List Moderation

Using the moderation feature, mailing lists can be censored to prevent unauthorised posts to the mailing list. When a mail is sent to the list, it is automatically sent on to the moderator. If the moderator replies to the message, it will be sent to all of the other addresses on the mailing list. If no reply is sent, the message is not broadcast.

To specify the list moderator:

  1. Highlight your mailing list in the Mailing List Management Menu and click Edit.
  2. Enter either the CMail username or an email address of the person you wish to moderate this list in the Set moderator for list field.
  3. Click Save to effect any changes and exit to the Mailing List Management Menu.

  1. Note: if the Set moderator for list field is left blank - the list is effectively uncensored.

Options Menu
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