User Preferences

User Preferences define the options associated with each user. These include username, password, Virus Control, Content Control and Web Interface user rights. User Preferences can be accessed by double clicking a username in the Console Window or selections Options > User Preferences. Click for Advanced User Preferences.

The User Preferences menu is used to create new CMail users and modify the profiles of existing users.

Adding a New User to CMail Server

  1. Highlight an Unused License in the main CMail console window with the left mouse button.
  2. Click Options and then User Preferences.
  3. Place an entry in the Full Name field.
  4. Place an entry in the Username field. In CMail 2.4, this value can be up to 255 characters long. In previous versions, the username field was restricted to 19 characters.
  5. Place an entry in the Password field which will be used when collecting mail from CMail Server.
  6. The Home Directory field will automatically be filled in by CMail.
  7. Click OK add the user to CMail.

Modifying an Existing User Profile
Modifying an existing user is almost like creating a new one. Open the User Preferences menu, edit the necessary values and click OK to save the changes.

Deleting an Existing User
Deleting a user removes the user profile, deletes any mail stored in the mailbox and resets the user to an Unused License state.

  1. Highlight the user you wish to delete in the main CMail console window with the left mouse button.
  2. Click the Options Menu and then Delete User.
  3. The user will be deleted and reset to an unused license state.

Restricting the size of a mailbox
There may be circumstances where a limitation needs to be placed on the size of a users mailbox. This can be achieved with the Max Mailbox Size feature.

  1. Open the user preferences for the relevant user.
  2. Enter the maximum size in KB of the mailbox in the Max Mailbox Size field. 
  3. Click OK.
  4. Click File followed by Save Settings.

If the mailbox limit is reached, CMail will refuse to accept any further messages for that user until the size is cleared down. Any email sent to that user during this period will be rejected, the Administrator will receive notification and the message sender will be informed that the mail could not be delivered. A 0 (zero) in the Max Mailbox Size field indicates that that the mailbox size is unlimited. 

Field Descriptions

Full Name
The full name field is a label which describes the user in CMail's main console window.

Username
The username is the first part of the users email address (before the '@' sign). It is also used when logging into CMail via POP3 to collect email. There is a 19 character limit to a username.

Password
The password field contains the password associated with the username. This is used when collecting mail from CMail Server using the POP3 protocol. In the case of the Administrator - the top mailbox, it is also used to unlock CMail Server.

Home Directory
The home directory is where CMail stores incoming and outgoing mail relating to this user. Although this folder is user-definable, it is recommended that you keep the default Home Directory.

Send all mail for this user to
All the mail for a particular user can be forwarded on to another email address. Should you wish to forward mail on, enter the address in this field in the format: user@domain. This option can also be used to redirect the Mail Administrators email to another user or email address.

Keep copy of forwarded mail for local user mailbox
Check this box when you wish to forward mail onto another email address but retain a copy of the message in the local users mailbox.

Flush Mailbox
Flush Mailbox will completely destroy the contents of the selected users internal and outgoing mailboxes.

Advanced
Opens the Advanced User Preferences menu.

Advanced User Preferences
Options Menu
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